Form (Rev. ). Form (November ). Department of the Treasury – Internal Revenue Service. Consent for Third Party Contact. 2 Appointee. If you wish to name more than one appointee, attach a list to this form. Check here if a list of additional appointees is attached ▷. Name and. Instructions for Completing Form D for Penalty Proposals .. Form ,Third Party Contact Authorization Form, (if applicable). Case file.

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Assistance should be requested from Customer Service personnel, as needed, to expedite resolution of taxpayer problems. In instances where this type of research is required or when inadvertent access occurs in the performance of their duties employees may use FormTaxpayer 112180 Access Form, or other authorized forms to document these accesses.

The manager will initial and date the form to indicate receipt and forward the form for retention in a location designated by each head of office. Pre-contact Responsibilities and section 3 of this chapter.

If a case is reassigned to another examiner, the new examiner must also verify the employee identification data as described in 1 above. Employees are not authorized to access their own tax records. The notice will be mailed to the primary taxpayer and a copy of the same notice will be mailed to the secondary taxpayer in a separate envelope, even if the address is the same as the primary taxpayer. An examiner may become aware of address changes from information in the case file, such as transcripts or correspondence or from the taxpayer swhen address verification is irrs see 1.

Examiners should also take all possible steps to secure payment of agreed deficiencies resulting from examinations. Procedures for determining the appropriate name and unique identification number if applicable on all other statutory notices can be found in the Statutory Notice.

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This verification must be documented by the examiner on the Formdaily activity record maintained for each case file. All procedures found in section 8 of this chapter are mandatory. For Examination notices issued by Area offices, the following notices or circumstances require the issuance of separate notices: Examiners have the fofm responsibility to ensure that all taxpayer rights are protected and observed, whether these rights are mandated by statute or provided as a matter of policy.


Name of party contacted, if known. Personally identifiable taxpayer information will be used only for the purpose for which it was collected, unless other uses are specifically authorized or mandated by law. This section discusses IRM 4. Overview and Basic Examiner Responsibilities. The envelope addressed to the secondary taxpayer should be manually prepared.

Searches made on computer databases which do not require any personal involvement on the other end e. If the taxpayer has not received prior notification for the year s under examination and a third party contact is necessary, prepare Letter and provide it to the taxpayer. Questions about whether the privilege applies to communications with other individuals should be referred to Area Counsel. Each time a krs or subsequent year is opened, this procedure must be repeated if a third party contact becomes necessary for those years.

Unsolicited information received from a foreign country pursuant to an exchange of information clause within a tax convention between the United States and that foreign country. This provision is effective for privileged communications made on or after the date of enactment July 22, Section of RRA 98 requires a new approval process and criteria for use of pseudonyms by employees. This includes, but is not limited to, the service of Tax Court subpoenas on third parties by employees.

When the taxpayer authorizes the third party contact When such notice would jeopardize collection of any tax When such notice may involve reprisal against any person When there is a pending criminal investigation. Taxpayers have the right to expect that the information they provide will be safeguarded and used only in accordance with the law.

In-process cases will be considered overage when they have been in status 12 started in excess of six months for office cases and twelve months for field cases. Examiners should follow existing procedures for requesting relevant tax return related information. The employee who makes a third party contact is responsible for complying with these provisions regardless of which function has control of the case.

If there is an address change for either or both of the spouses: However, before the publication of the revenue procedure, Appeals may accept such cases, on a case-by-case basis. Provide the taxpayer with a list of third party contacts once per year. Depending on the facts and circumstances, an employee may be able to make the reprisal determination based upon facts already known. The form if used will be forwarded to the appropriate manager at the end of the business day or as soon as practicable.


Taxpayer requests for interest abatement should be referred to the Area Interest Abatement Coordinator for consideration.

IRS Agent’s responsibility to taxpayer

Time charged for each activity may also be recorded on Formas dictated by local practice. Honoring a valid power-of-attorney submitted by a taxpayer is always required unless the criteria for bypassing the power-of-attorney has been met see Power-of-Attorney for more information.

Contacts with individuals who have a valid power of attorney for the taxpayer. Where possible, all correspondence with taxpayers should be prepared using standard forms and letters, since the specific language in these documents has been approved for general use.

Jrs statute applies to any noncriminal tax matter before the Service or any noncriminal tax proceeding in Federal Court. If a taxpayer authorizes a third party contact, the employee should: Requirements governing the accuracy, reliability, completeness, and timeliness of taxpayer information will be such as to ensure fair treatment of all taxpayers.

If providing third party information to the taxpayer may subject any person to reprisal, the IRS is not required to provide the taxpayer with notification of the third party contact. No information will be collected or used with respect to taxpayers that is not necessary and relevant for tax administration and other legally mandated or authorized purposes. Document the case file with specific information about the third party.

If the employee making a third party contact determines, for good cause shown, that providing the taxpayer with advance general notice or notice of a specific contact would jeopardize the collection of the tax liability, notification is not required.


Section of the IRS Restructuring and Reform Act of requires that, wherever practicable, any notice relating to a joint return be sent separately to each individual filing the joint return. An automated system to accumulate third party contact information, as well as provide periodic and requested contact information to the taxpayer, is currently being developed. Examiners 112180 also contact the Area Interest Abatement Coordinator with questions on interest abatement.

For Examination notices issued by Area offices, the following notices or circumstances require the issuance of separate notices:.